It's Your Choice open enrollment is coming up September 27 - October 22, 2021. Employee education for health savings accounts - HealthEquity This definitive guide walks you through everything you'll need to plan, create, execute and measure a successful virtual OE strategy. Assume Zero Knowledge FSA elections must be made each year during Open Enrollment, whether you are a new or returning enrollee, in order to be effective on January 1. In 2022, you can contribute a minimum of $100 up to $2,750 to your Health Care FSA and a minimum of $100 up to $5,000 to your Dependent Care FSA. If you extend Open Enrollment, it will send the employee an email again 2 business days before the new OE End Date, even if they've already received the email. Encourage better benefit selection—and better use of selected benefits. "Winning with an HSA" email - 6 to 8 weeks prior to open enrollment Immediately following the benefits overview communication, send an email to all employees, highlighting the wins provided by an HSA-qualified plan. In the first two installments of our open enrollment communications series, we looked at the importance of planning ahead and what activities to undertake prior to the start of your enrollment period. 2021 Open Enrollment Communications. Simply send an email with a link to a satisfaction survey. As HR representatives address open enrollment meetings, speak with employees one-on-one and send In this packet, you'll find sample open enrollment communication to employees: An open enrollment email campaign to employees. 2022 Open Enrollment Is Closed. Attachments: 5 Tips. Elections are effective January 1 - December 31, 2022 Employees currently enrolled in FSA Section 125 will have until March 15, 2021 to recoup expenses from the January-December 31, 2020 plan year. MERCER GEM CHOOSE WELL. Open Enrollment Email Communication Best Practices & Templates Published Date November 2, 2020 Author Benefitfocus Inc. Use these email best practices and templates to catch employees' attention and communicate complex benefit topics in an easy-to-understand way. [email protected]. Please submit questions related to Open Enrollment for your employees on leave to Service Now > Leave Administration > Other Leave Questions. However, your COBRA members are not on site, so you may need to adjust your open enrollment communication approach. Fill-in-the-blank posters to hang at the office. Today marks the start of our benefits open enrollment period. With open enrollment just around the corner, Pharmavite, a leader in delivering high quality dietary supplements, sought to increase employee understanding of core benefits. Choose the template that matches your employee coverage plan. Open Enrollment Open Enrollment is the time of year when members can add or delete dependents from coverage, change insurance plans for the next Plan Year, or change life insurance without having a Qualifying Event. Send out in weekly touchpoint emails to all. An easy-to-navigate guide that provided an overview plus program details.. RELATED: HR COMMUNICATION, BENEFITS Attachments: Open enrollment for PEBP and the NSHE voluntary products (flexible spending accounts (FSA) and Hyatt Legal Plan) will end May 31, 2021. Postcard templates to send to employees at home. Since you, lovely HR person, will probably find yourself in the very near future sitting at a computer, creating all kinds of employee communications for open enrollment, we thought we d pass on a few tips regarding the use of humor you might find handy. Information for New Employees Hired Between Oct. 20 and Dec. 1, 2021. Open Enrollment Period: October 11, 2021 - November 1, 2021 This is the annual opportunity for you to make changes to your benefits and to add or drop eligible dependents from coverage. 5 ways to prepare for open enrollment during COVID-19 . Here is an example of an email to send the day before deadline. throughout the Open Enrollment period • Benefits hotline - an additional phone line in the Benefits dept. for enrollment information. Set Clear Goals—and Measure Success 10 Closer Look: OE and Employee Retention 11 3. Use our Benefits Open Enrollment Communications Timeline to help stay on track with open enrollment and benefits communications throughout the year. open enrollment email template Author: Amelia Mock Created Date: 3/17/2020 12:00:21 PM . Benny & The Benefits - Music Theme. Enrolling in your benefits is as easy as counting to three. Open Enrollment elections are made online via Pitt Worx, the University's human resources and payroll system. September 27 - October 21, 2021. Hold educational sessions that allow employees to understand the health insurance particulars for the coming year. JULY 1 Download templates (.zip file download). If you elected to participate in the Health Care and/or Dependent Care Flexible Spending Account(s), your current election will not roll over to 2021. Open Enrollment is an important time of year and can be stressful if you are not properly prepared. offers you and your eligible family members a comprehensive and valuable benefits program. Simple, affordable and effective, print materials are a tried and true method for mass communications. Open enrollment ends [insert date]. Though talking about employee benefit programs is often dry and uninteresting, there are ways to spice up the sessions. What are you looking for? While small details will be overlooked . Open Enrollment Communication Templates From push notifications and text messages, to personalized emails, access pre-written templates to send timely and relevant information to employees during open enrollment. These items are a good way to provide reminders and tips for using their accounts throughout the year. Effective communication has never been more crucial for a successful open enrollment, especially if your organization is still operating remotely or conducting a hybrid open enrollment.. Use the following email template to help guide your employees on the benefits selection process and facilitate a smooth open enrollment process.. Communication Strategies During Open Enrollment Consider using open enrollment as an opportunity to notify employees that they will be receiving the annual statement starting in 2016 and what they need to do with the information (use the statement to prepare their 2015 taxes). BRI offers an email communication tool through the . Our solution? Include as an attachment, the "Winning with an HSA" document. A sample of the email notification from HR Leave Administration is also attached. In the first two installments of our open enrollment communications series, we looked at the importance of planning ahead and what activities to undertake prior to the start of your enrollment period. for a quick reference to all that you should know about . Open enrollment can be made easier and more productive when there is a constant exchange between the HR team and employees. The UCPath communications sent to employees are attached for your reference. The traditional employee benefit communication effort is typically email and snail mail, possibly with a poster, some intranet messages or a live benefit fair thrown in. When writing a formal or organisation letter, discussion style as well as style is key to making a good first perception. During open enrollment meetings, these are the core things to keep in mind. Open enrollment for your active employees may include a number of tactics, including benefits fairs and Q&As. LIVE WELL. 3. Assortment of open enrollment template letter that will flawlessly match your requirements. Given this, it's critical you keep communication lines open with reminders during the final days. For example, if you are sending out an email blast announcing that the open enrollment period just kicked off, your call to action might be encouraging your prospects to start browsing plans by providing a link to . An open enrollment announcement flyer to hand out. Send email blasts announcing the open enrollment dates and times, securing delivery confirmation as well as copies of the original email. Sample Email Template Open Enrollment automatic reminder email Yes, if the "Reminder Emails" setting is turned "ON" when setting up an annual Open Enrollment in Maxwell, an employee who has not yet checked out of shopping will automatically be sent this email 2 business days before the Open Enrollment End Date. to speak with a team member. LIVE WELL. Changes made will take effect on July 1, 2021. 9. You can check the "Communications Log" under Tools > Communications > Send > View Log to see who this email has been sent to. Flexible spending accounts (FSAs) are a great way for employees to take charge of their health care costs. Mark McKnight posted on December 24, 2015 08:00. Mention benefits open enrollment and any related events on every method of internal communication, even if it's multiple outlets, like email, newsletters, posters in the break room, Yammer, Slack, and even your email signature line. Pre-open enrollment season is a smart time to run this, getting updated credentials, home addresses, phone numbers and . Open enrollment ends soon, so make your elections today! This includes sending multiple reminders, knowing that employers can no . As part of your email communication strategy, create a series of messages that talk about health and wellness topics, the features of benefit programs, and other related matters. These templates are editable to allow you to tailor your messaging to reflect COVID-19 coverage decisions and UnitedHealthcare/Optum benefits. This is your final opportunity to get coverage for the next 12 months. Cadence. BRI can send Open Enrollment emails on your behalf. Enrollment for your Benefits! Overview. As a reminder, this is the one time of year when you can make changes to your health insurance plans. COVID-19 email templates. posted on the company employee site and include the opportunity to email or text in questions for employees who cannot attend a live event. Check out the Email Communication Tool. All benefits-eligible employees must complete Open Enrollment, even if you don't plan to . Open Enrollment Fact Sheet. The open enrollment period can be a stressful time for many, so keep things lighthearted and fun to alleviate any stress or worry. You are required to complete your New Hire benefit enrollment for the remainder of the 2021 plan year, as well as your 2022 annual enrollment for benefits effective Jan. 1, 2022. Open Enrollment is an opportunity to review your elections and make any changes you desire. By Stephen Miller, CEBS September 12 . Once open enrollment is over, improve how you educate your employees by gathering feedback. Fresh open enrollment ideas expand your reach to more employees and allow you to highlight key differences for the year that they should be aware of. The open enrollment templates are customizable, so you can give it your company's unique personality. Open enrollment email sample checklist Use an engaging subject line to increase open-rates Over-communicate deadlines and important dates with frequent reminders Include resources such as websites and instructional PDFs for how and where to enroll Enroll Actually - Movie Theme. Let's look at a few ways you can take your open enrollment communication to the next level. Today's Top Open Enrollment (OE) / Annual Enrollment Challenges 3 5 Best Practices for OE Success 7 1. Enrollment Auto Notification: Health Equity sends an email confirmation Type of Coverage 2020 Annual Employee Maximum 2020 Annual City Contribution 2020 Annual Contribution Maximum * Single $3,094 $ 456 $3,550 Single + 1 Child $6,320 $ 780 $7,100 Single + Spouse $6,164 $ 936 $7,100 Family $5,756 $1,344 $7,100 2020 Maximum Contribution Limits The first open enrollment template is ideal if your communication to employees happens via email. Note that these notices, in general, apply to all types of group health plans, including both fully-insured and self-funded group health insurance plans. Changes made at open enrollment are effective January 1, 2022. Print Material. Send a satisfaction survey. (sample text) Elections you make during open enrollment will become effective (insert date). Assortment of open enrollment template letter that will completely match your demands. Open Enrollment is your annual opportunity to update or choose the benefits that best meet your needs. If you've had any health or financial changes due to COVID-19, this is also a good time to review your current benefits and make sure they're still the best option for you. Plan Ahead for OE 7 Closer Look: Tips for Implementing Active Enrollment 9 2. Welcome to our Open Enrollment page. This is also an opportunity for currently insured subscribers (active employees, retirees and continuants) to change health plans, enroll or remove adult . See more open enrollment ideas here. Will there be Open Enrollment events? But for small companies, time and money can be big obstacles to comprehensive communication plans. Note: The final day of open enrollment falls on the Memorial Day holiday. Here is a rundown of the notices you might wish to include in your open enrollment communication efforts. 1. Remind employees of the enrollment deadline multiple times, and at least 2 days before the enrollment window closes - Sample Content; Post-Open Enrollment. better job with benefits communication on a budget? The list below shows all the communications OEBB sent to members for 2021 Open Enrollment. ; If you need to add new dependents, navigate to People to Cover and follow the steps on this page . Sincerely, Kimberly Howard Benefits & Retirement Administrator . Open Enrollment: Targeted Communications Address Differing Needs. Communicate to employees in a variety of ways. These templates offer outstanding examples of how you can structure such a letter, and also include . And simply remove slides you don't need. After each prospect reads your email marketing communications, they should have a clear idea of what they're expected to do next. Open Enrollment is the time of the year for every benefits-eligible employee to review benefits elections and make changes. Get ready for Open Enrollment. Kick Off Open Enrollment - Sports Theme. Download our free Open Enrollment Planning Playbook for a play-by-play blueprint to planning your next benefits OE. Now's the time. We encourage you to take the time to educate yourself about your options and choose the best These design templates give superb instances of the best ways to structure such a letter, and also include sample material to . Delete the notices that do not apply to your situation. You can check the "Communications Log" under Tools > Communications > Send > View Log to see who this email has been sent to. MAY 31 Open Enrollment ends at 11:59 pm (MDT). Documentation is necessary for any dependents added. Click the Description to view a sample of that communication. If you extend Open Enrollment, it will send the employee an email again 2 business days before the new OE End Date, even if they've already received the email. How to Begin Open Enrollment Communication With My Employees Whether you work with a broker or not, it's imperative as a business that there is a knowledgeable person or team in-house that can be readily available with questions, comments, help, and be a source of support during the open enrollment process. The most successful benefits programs are accompanied by communications plan before, during and after open-enrollment season. Then use any survey findings to refine your benefits communication strategy for the upcoming year. Timeline: 2 - 4 weeks following Open Enrollment For many HR teams, the Open Enrollment hangover usually starts now, but that doesn't mean the communications should stop. JUNE 30 2020-2021 plan year ends. The annual health benefits open enrollment period allows uninsured but eligible employees and retirees to enroll for coverage effective the following January 1. Print Confirmations functionality generates confirmation statements for all employees who are either marked as "Active" In fact, the cadence of communications should be even more rigorous knowing that employers are targeting a largely remote workforce. Simply visit our OE Email Request Page on BenefitResource.com , select your chosen template, upload a list of email addresses for eligible employees through the Secure Contributing to an FSA (new and returning enrollees) With open enrollment on the horizon, we invited one of the benefits experts in our ecosystem to share her tips for a stress-free and seamless enrollment - from a Benefits Administrators perspective. Miles Varn. Open Enrollment Template Letter Collection. People need to hear messages multiple times before they register. 2.) Email Open Enrollment Messages is designed to distribute customized emails, announcements, and reminders to employees regarding Open Enrollment (OE), Life Events, and Year Round Enrollment. MAY 11 Virtual Open Enrollment Benefits Fair. If you have questions, call the Benefits Help Line at 443-840-4398 or Anita Doll at 443-840-3278 or email [email protected] During the open enrollment period, all calls will be returned within 48 hours. 1. This is a reminder that your last day to enroll in benefits is tomorrow at (add time). October 25, 2019. Open enrollment communication is not a one-and-done exercise. Subject: 2020 Open Enrollment and FAQ's Open Enrollment is your opportunity to review and make changes to your medical, dental, and vision plans. Ready, Set, Elect - Race Theme. • Open Enrollment OPENS on Monday, 11/01 • Open Enrollment CLOSESon Wednesday, 11/24, 4pm EST Open Enrollment is the time of year when you can make certain changes to your health, dental, and vision plans to be effective the following January 1 st. Visit our Open Enrollment webpage. "Who are you?" email - 5 weeks prior to open enrollment This year's Open Enrollment period will be from October 12, 2020 - October 30, 2020. In this packet, you'll find sample open enrollment communication to employees: An open enrollment email campaign to employees. Create Multi-Channel Marketing / Communication Plan 12 Closer Look: Make Room . Sample Open Enrollment Notices Packet. The UCPath communications sent to employees are attached for your reference. Using Email for Effective Open Enrollment Communications Getting employees to enroll for benefits is the communication equivalent of pulling teeth. A monthly processing fee of $3.50 (District to pay $1.75 and employee to pay $1.75) is required for this benefit. As we approach the final days of 2015, we wanted to remind all associates that have not enrolled into the FirstFleet 401 (k) plan that you still have a few days to enroll in the plan to take part in the 401 (k) matching program that is going live in January 2016! Pre-COVID, when we were all packed into offices, cafeterias and cubicles, it was a bit easier to communicate the importance of open enrollment in a multitude of forums and touchpoints. Completing Your Open Enrollment: Complete your Open Enrollment elections using the documents provided in your packet: • Personal Enrollment Worksheet • Enrollment Change Form • Medical Waiver Form (if applica ble) 2022 Open. Therefore, if you . open enrollment email template Author: Amelia Mock Created Date: 3/17/2020 12:00:21 PM . 5 open enrollment communication strategies for your remote workforce By Dr. Sample Marketing & Communication Plan . Visit hr.usu.edu/open-enrollment for a schedule of presentations and to schedule one-on-one meetings. Enrollment . This step-by-step communication "playbook" includes the resources you need to . September 14, 2020 11:01 AM . MERCER GEM CHOOSE WELL. EMPLOYEE BENEFITS & OPEN ENROLLMENT INFORMATION CONTENTS ENROLLMENT TIMELINE MAY 1 Open enrollment period begins. When creating a formal or service letter, discussion style and also layout is key to earning a great impression. open enrollment flyer, open enrollment flyer 2018, open enrollment flyer template, open enrollment flyers sample open enrollment flyer Open registration is a period of time, usually at the end of each calendar year, where everyone can register for an experienced health insurance policy or make changes to the current plan. Expand . Sample intranet ads to post online. information at open enrollment. 401 (k) Enrollment Reminder. Hi [Name], Time is running out. Eligible employees will have the opportunity to enroll in benefits (if not already enrolled), make changes, and make updates to their personal information. ; On the Me page (the Pitt Worx homepage), select Benefits. • Education materials on health care and wellness available at each fair and the University Benefits office During Open Enrollment you may add, delete, or change plans, as well as add or remove dependents from your coverage. Before open enrollment begins—when every HR representative is pressed for time—run a campaign to encourage employees to sign-in and update their system login credentials, especially if you offer self-service enrollment. #6: Refer to the Summary of Benefits and Coverage (SBC). Human resources, in collaboration with the employer's health plan carrier, can hold health fairs, health screenings and a "party" to . Login to Pitt Worx by visiting login.pittworx.pitt.edu and logging in with your University account credentials via Pitt Passport. Health Fair Open Enrollment flyer. This is the last week to make changes to your Public Employees Benefit Program (PEBP) medical plan and PEBP voluntary benefit products. Please submit questions related to Open Enrollment for your employees on leave to Service Now > Leave Administration > Other Leave Questions. You can use the following COVID-19 email templates to help guide your employee communications. What are you looking for? You should also review each notice you need to give, modify it as needed to describe your plan, and fill in any blanks or highlighted areas. Choose your benefits today or go all year without coverage! Feel free to mix and match parts of both templates to create your own custom open enrollment announcement. You will be offered two separate opportunities in the benefits enrollment portal to elect all your health and . You'll also get exclusive access to communication templates, sample timelines and best-in . Today is the last day for open enrollment! Open enrollment meetings do not have to be boring. A sample of the email notification from HR Leave Administration is also attached. Alice Hinton, the Human Resources Product Manager at Innovative Business Solutions, has been in the HR space for . Sample Marketing & Communication Plan . Communication is primarily off-site. As an employer, you play a critical role in providing education and resources so employees can decide if an FSA is the right choice for them. The second open enrollment template is better suited for mobile communication platforms. Add your logo and swap out the images for your own. What's New 2022 Open Enrollment Announcement Health, Dental and Vision Plan Costs Get Informed Virtual Presentation Click to view the recorded . The columns to the right explain the details of the communication, the date we pulled the data from the system for that piece, and the date it was sent. 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